Charlesgate Property Management’s COVID-19 Processes and Procedures

At Charlesgate Property Management we take the health and well-being of our clients, staff, and the community seriously. Given the coronavirus outbreak, we have established the following processes and procedures related to a variety of aspects of our business. We’re dedicated to doing our part to limit the spread of coronavirus and continue to provide our clients with top-tier services. We’ll continue to monitor this ever-evolving situation closely and follow the local and federal recommendations. This page will be updated regularly with any changes or modifications to our processes. For the latest updates on the coronavirus outbreak, please visit the CDC Coronavirus website.

Charlesgate PM Processes and Procedures

Charlesgate Office Safety Plan – To be as transparent as possible, here are the steps we’re taking as a company to ensure we keep each other, our clients, and our vendors healthy.

CPM In-Unit Service Call Protocol – Our complete process for the Charlesgate Property Management maintenance team.

Steps for In-Unit Service Work – Steps our maintenance team is taking for in-unit service work.

Vendor Protocol – For our vendors visiting our office and working in our managed units.

Residents – Prepare For Service Visit – For residents to properly prepare for a Charlesgate Property Management service visit.

Resident Open House & In-Person Showing Procedures – For residents who will have an open house or showing of their unit.

Open House Do’s and Don’ts – For anyone attending a Charlesgate not so open, open house.

Showing Do’s and Don’ts – For anyone attending a showing with a Charlesgate agent.

Frequently Asked Questions

Is The Charlesgate Office Open?

Yes, our office is still open for essential property management functions, but on a limited schedule. Our office hours are Monday-Friday, 9am to 3pm. During this time, a team member will be available to sign out keys, receive checks, and handle other administrative tasks. If you do need to stop by our office, please confirm what you need with your property manager ahead of time. We can likely have it waiting for you at the front desk.

Can I Still Contact My Property Manager?

Yes, our staff is primarily working from home and available to assist you just as they always have. We also have a rotating team of staff members in the office each day. Any calls to our main office line will be forwarded appropriately. Alternatively, you can reach out to your agent or property manager directly via phone or email. Calls to your contact’s direct office line will be automatically forwarded to their cell phone.

I Have A Problem In My Unit, Can Someone Come To Fix It?

Our maintenance and janitorial staff will continue their primary responsibilities: maintaining your building, making repairs, facilitating vendor service, and 24/7 emergency response. To ensure our staff stays healthy and safe and that they keep others healthy, they will be wearing gloves, routinely washing hands, minimizing in-unit visits to urgent/emergency work and maintaining distance from others when performing tasks. Please be open and honest with our team if you are feeling sick so we can keep everyone safe.

If you have specific questions, please contact us. We are glad to help.