Condo Association Management

Managing a condominium association is a multifaceted activity which draws on a range of talents and capabilities, whether performed by a property management firm or by unit owners in a self-managed association. At Charlesgate Property Management, we offer a variety of services ranging from financial management to repairs and maintenance of common areas. Because we custom tailor our service offering to individual clients based on their needs, we assure maximum value for your condominium property.

Financial Management

Assistance in preparing annual operating and capital budgets and tracking performance against budget in monthly financial reports.
Collection and deposit of condominium fees and special assessments.
Payment of operating expenses for utilities, cleaning, maintenance and other routine items.
Payment of capital expenditures for replacements, additions and major repairs.
Managing and reconciling bank and investment accounts for operating funds and reserves.
Preparation of annual tax returns.
Secure online access to financial records.
Unit owners may pay condominium fees and assessments online.

Administration

Assistance in obtaining insurance and renewals.
Preparing so-called 6(d) certificates and other documentation in connection with the sale and refinancing of units.
Assistance in arranging financing of large capital expenditures which exceed reserves as an alternative to special assessments.
Attendance at the unit owners’ annual meeting and any trustees’ meetings at which attendance might be helpful.

Property Services

Assistance in contracting for routine services such as cleaning, landscaping, and snow and ice removal.
Assistance in contracting with utilities and granting access for repairs or replacements.
Advice concerning property repairs, maintenance, renovations and larger projects, contracting for their performance and monitoring their progress and completion.
Holding a duplicate set of keys to the property in an anonymous, numbered key system.